Appointment Booking Link how-to

Published May 25th, 2021 by   Nicolas Zenker

Using a booking link is a simple and convenient way to save time when people need to book appointments with you regularly. Your users will have the ability to check when you’re free and choose the most suitable time for them. Then, the appointment will be automatically added to both of your calendars saving everyone the headache of back and forth emails.

Sharing your booking link couldn’t be easier! Whether it be via email, text, social media, your website, or even printed on your business card, all you have to do is copy and paste the link to bring traffic to your booking page. With so many different ways to share your link, you make it easy for your users to find a time that works for both of you.

Highlighted features:

  • Give your users the ability to check your availability whenever they want to schedule a meeting with you
  • Provide a single booking link that contains more than one appointment type for your users to choose from
  • Connect your calendars (Google Calendar, Outlook/Office 365 calendar or Apple Calendar) to make sure that no one schedules an appointment with you when you have another commitment.
  • Add buffer times in between appointments to allow time for meeting recaps or call preparation so you don’t miss any information covered in your meetings
  • Automatic email and SMS text reminders are sent to both parties so everyone is sure to show up on time and never skip a beat

Follow these 5 simple steps to create and share a booking link!

How to create and share a booking link

  1. Create an AppointmentThing account
    Go to and click “Sign up”. Go to and click sign up. You’ll get a 2 week pro trial when you sign up (no credit card required), and after that, you’ll be able to continue using the free plan forever.
  2. Connect your Google Calendar
    Connect your calendar to sync your existing appointments so you don’t get double booked. Appointments will also get automatically added to your calendar, so you will always see your up-to-date schedule. AppointmentThing works with Google Calendar, Outlook/Office 365 and Apple Calendar.

  3. Set up your appointment types
    Decide if you want to offer just one type of appointment (e.g. a 15-minute consultation call, or a 30 minute sales call) or if you want to offer multiple appointment types that your customers can choose from (e.g. you could offer a choice of 15-minute, 30-minute or 1 hour appointments).

  4. Set your availability
    Choose when you’re available to be scheduled for appointments. You can use our simple drag & drop interface to select the times that people are able to book with you. We’ll use some simple rules to define your availability and offer those appointment slots to your attendees.

  5. Share your link
    Add your scheduling link to your website on your homepage or your contact page to attract potential customers. You could replace your existing “Email me to schedule an appointment” text, or you could offer it as a second option. In addition to your website, you can share the link to all forms of social media apps including your Facebook page, Twitter, etc.

    You should also add the link to your email signature, and if people reach out to you looking to schedule from other channels, simply reply to their message with your link and let them schedule themselves for appointments.

    If you’re looking to embed a full, online booking calendar on your website, we’ve also got some great embeddable booking forms that let you add a full live appointment booking calendar directly to your website. Check out this article on how to embed a booking form to learn more about that.

Why AppointmentThing?

One of the most common pain points for professionals in any industry can be the struggle to find convenient times to meet with a customer. Whether it be an endless game of phone tag or the struggle of the back and forth email thread, trying to find a mutual time that works for everyone can be tough. Luckily we’ve solved this problem, and with AppointmentThing you will never stress about scheduling meetings again! Our booking system also has a feature that sends your visitors notifications for upcoming appointments. This functionality ensures that no one shows up late.

There are plenty of different ways you can go about sharing your booking page URL with your clients and customers. You’re able to add a button to your website that takes your users directly to your booking page so they never have to leave your website to schedule a meeting with you. Alternatively, you can add your free booking links to your Facebook, Instagram, Twitter, or LinkedIn bio to promote your services and give your followers the opportunity to schedule with you as soon as they find you online. For your established client base, add your booking link to your email signature so they can schedule a meeting with you straight away.

Sign up for appointment scheduling from AppointmentThing and share your booking link today!